If you change the duration of that task to 5 days, Project will assume you are adding another 2 hours of effort, and total effort will now read 10 hours. You set the duration to 4 days, and the total effort to 8 hours. Here's an example: If you have a task that you'll be working on for 2 hours a day, and you know it will take 8 hours to complete. If you meant to shorten duration by adding a second assignee, you will need to do that by reducing duration, and you'll have to reduce the hours as well. However, when you assign a task to 2 people, while the duration will stay the same the effort for that task will double. This is because Project assumes when you add a second resource you have another set of the same amount of work for that second person. Step 3: If you’d like to create multiple timelines, click the Timeline view, then 'Format. If you add Duration before you add Start and Finish dates, Project will use the project Start date as the Start date of your task, and set the Finish date based on the Duration you entered.Īssignment: Assigning a task to one group member will not affect either effort or duration. Step 1: To make a Microsoft Project Gantt chart, click 'View,' then choose 'Timeline.' Step 2: Right-click any of your tasks, then select 'Add to Timeline.' Repeat for every task or milestone connected to your project. Note: If you add Start and Finish dates before you add Duration, Project will fill in the duration based on these dates.
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